OFFICE CLERK II (Records Clerk) – Jobs in Baltimore

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Job Title: OFFICE CLERK II (Records Clerk)

Location: Baltimore, MD


– High School Diploma or GED

– Middle School Education


– Clerical Experience

– Customer Service

– Microsoft Office

– Data Entry

– Office Experience





Charles Hickey 9700 Old Harford Rd., Baltimore, MD 21234


Request in writing, by phone, and fax the educational records for newly assigned students to your school from the Local School Systems (LSS), Department of Juvenile Services (DJS) and/or pupil services personnel and check the placement history of each student. Handle request in writing, by phone and fax from other agencies. Prepare and send records upon request to other agencies. Prepare Maryland Transfer Request for released students returning to public schools or other placements. Retrieve population sheets from master control; query the number of admits and releases; compare the population sheets to query report; create folders for all new admits and maintain logs and list schedules and rosters for staff. Provide Special Education student information to Special Education Teachers in order to provide all required Special Education accommodations as required by the Code of Maryland Regulations (COMAR) and the Individuals with Disabilities Act (IDEA).


Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment.


1. itional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.


Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

Six (6) month experiences Microsoft Office Suite


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Data Entry experience

Customer Service experience

Multi Line Switchboard experience

Alpha/Numeric Filing experience


Applicants must be willing to work in a Juvenile Facility.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The selected candidate will be subject to a criminal history background check as the final step in the selection process.

Please do not put ‘See Resume’ in the job duties section of your application; your application will be considered incomplete. Incomplete applications will not be considered.




Online applications are highly recommended. However, if you are unable to , the paper application (and supplemental questionnaire) may be submitted to Maryland State Department of Education, Office of Human Resources, Attention: Marcia Cooper-Stokes, 200 West Baltimore Street, Baltimore, Maryland 21201.

Paper application materials must be received by the closing date for the recruitment, no postmarks will be accepted.

If itional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to . Include the first and last name, recruitment 19–0048 (Office Clerk III) and the last 4 digits of the SS#. Only solicited materials will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Maryland State Department of Education, Office of Human Resources at .

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at or .

Appropriate accommodations for individuals with disabilities are available upon request.

MD TTY Relay Service

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to.

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