Bookstore Accounting Clerk – Jobs in Overland Park

Easy Apply Online! – Bookstore Accounting Clerk, Office Accounting Clerk Jobs in Overland Park, KS, at York Risk Services Group. View more details.

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Job Title: Bookstore Accounting Clerk

Company: York Risk Services Group
Location: Overland Park, KS

Bookstore Accounting Clerk

Tracking Code

Job Description

Provide accounting support for a high volume Bookstore operation, including but not limited to the processing of daily sales receipts and deposits, and Vendor AP invoices. Assist/back up other Accounting Staff as needed/appropriate.

1. FINANCIAL MANAGEMENT – Assist Accounting Staff with:

a. Ensuring working capital needs are met

Performance is acceptable when:

-Regular vault till count is completed and reconciled.

-Daily cash drawer counts are completed and ready for deposit.

-Adequate funds available for cash drawers, etc.

-Additional assistance during buyback/rush as needed to ensure funds and drawers are available timely and accurately.

b. Assist with daily balancing tasks as needed. Balance both POS sales and Website sales into one daily deposit.

Performance is acceptable when:

-Sales balance with daily tenders and bank deposits are accurate. Includes cash handling along with credit card, check refund, AR, Financial Aid/JCCC card and Third Party reconciliation.

-Daily sales deposits are entered into Banner and taken to the Bursars office in a timely manner.

-Check refunds are coordinated with their respective departments on campus.

c. Trouble shooting system problems and credit card problems. Any customer issues are resolved as soon as possible as these problems have top priority.

d. Trained and well versed on various software applications used:

  • MBS (inventory system) and Insite (on-line sales)
  • Banner ( daily deposits/vendor info//various download/uploads)
  • TouchNet and Merchant Solutions (credit card processors)
  • Blackboard (JCCC card/loaded funds)
  • Application Manager (scan checks and other documents)

2. BOOKSTORE ACCOUNTS PAYABLE – Processes assigned vendor invoices/credits in a timely manner.

Performance is acceptable when:

-Vendor accounts are current. Statements and invoice due dates are regularly reviewed to assure timely payments.

-GL accounts are properly coded and used for products, services or expenses

-All inventory receiving in the system matches up with the dollar amount paid.

3. INVENTORY MANAGEMENT – Assist Bookstore management maintaining the accuracy of inventory quantities, retail prices, turnovers and gross margins.

Performance is acceptable when:

-Review price change requests and supporting documentation, submit edit postings for approval and accurately post merchandise/text price changes, inventory and stock ledger adjustments in a timely manner for month-end and year-end closing reports.

-Review deletion requests and supporting documentation, submit edit postings for approval and accurately post SKU/PO deletions or Class realignments when requested and approved by the Bookstore Accountant.

-Assist Buyers with various inventory related task, which may include:

-Running inventory reports to ensure inventory accuracy in on-hand inventory, inventory turn-over and gross margins

-Ensure all kits are built and priced correctly as reflected in the inventory management system and POS.

-Ensure merchandise is accurately tagged with color/logo/size. Ensure on-time set up of discount schedules in POS system for promotional products.

-Assist with annual Physical Inventory.

PHYSICAL AND MENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands – work is performed in an office environment. Regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to focus.

Mental Demands – while performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with college managers, staff, customers and others encountered in the course of work, some of whom may be dissatisfied or abusive individuals.

The responsibilities described represent the primary responsibilities of the job. Other responsibilities may be assigned by the supervisor as warranted by business needs. The incumbent is expected to do all assigned responsibilities.

Required Skills

  • Must be dependable, organized, and detail-oriented
  • Ability to prioritize, handle multiple tasks and meet deadlines
  • Computer skills required including Word and Excel

Required Experience

  • Two years post-secondary or equivalent
  • Three years of accounting related experience preferred

Benefit Information:

Click here for a summary of our benefit information. If applying for an adjunct position, click here for a summary of our adjunct faculty compensation.

Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.

Disclosures:

In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Johnson County Community College welcomes the application of any qualified candidate and does not discriminate on the basis of sex, race, color, national origin, disability, age, religion, genetic information, marital status, veteran’s status, sexual orientation, or other factors that cannot be lawfully considered.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at , or email.

For a summary of all disclosures (Background check, Clery Act, ADA, EOE, etc) refer to the links on our Career page.

Job Location

Overland Park, Kansas, United States

Position Type

Part-Time

Salary

$15.24 per hour

This post will be removed at 4 p.m. on

January 10, 2020

Hours per Week

25

Work Hours/Days

Hours and days will vary.

Special Instructions

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